ICOM is required by the Higher Education Act of 1965, as amended, to disclose certain information to enrolled students, prospective students, parents, employees, and others. This information may also be disclosed in other ways by the College (email, mailings, publications, websites, etc.), but is also provided here for convenience. Information for ICOM is provided below, including a listing of the disclosure, and contact information for the college official (or department) who can respond to questions or information requests in their specific areas. Employees of ICOM are available with reasonable notice to assist enrolled and prospective students in obtaining consumer information on a full-time basis throughout normal working hours. ICOM can provide a paper copy of any of the information on the listed websites upon request.

General Institutional Information

Privacy of Student Records – Family Educational Rights and Privacy Act (FERPA) – The Family Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their educational records. Each year, ICOM provides a notice to all enrolled student about: the right to review their educational records, to request amendment of records, to consent to disclosures of personally identifiable information, and to file complaints with the U.S. Department of Education; procedures for reviewing educational records and requesting amendment of records; and information about ICOM’s policy regarding disclosures to school officials with a legitimate educational interest in the educational records. More information about these rights is available on the through the Office of the Registrar. The full text of the ICOM’s FERPA Policy is available in the Student Handbook. For further questions please contact the Office of the Registrar at 208.795.4285 or ddrinkall@idahocom.org.

Facilities and Services for Students with Disabilities – Matriculating or current ICOM Students with documented disabilities who desire modifications or accommodations must contact the Director of Student Affairs.

Student Body Diversity – Information about student body diversity, including the percentage of enrolled, full-time students in the following categories: male; female; and self-identified members of a major racial or ethnic group is available on ICOM’s website and through publications. Information about Federal Pell Grant recipients is not included because ICOM’s students are graduate students and as such not eligible for Federal Pell Grants.

Cost of Attendance – The cost of attendance reflects the amount of money a typical student is projected to need for school-related expenses during the academic year. The Office of Financial Aid publishes the estimated cost of tuition and fees, room and board, books and supplies, transportation, personal expenses, and other applicable costs such as insurance, exam fees, etc.  Actual expenses can vary depending on a number of factors, including but not limited to: housing arrangements and lifestyle choices.  For actual tuition and fee charges please visit the Student Accounts website or they can be contacted at studentbilling@idahocom.org. If you have further questions concerning cost of attendance please contact the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.

Net Price Calculator – The net price calculator is required for all Title IV institutions that enroll full-time, first-time degree- or certificate-seeking undergraduate students. ICOM is a graduate level institution, therefore, there is no requirement to have this calculator available to its students.

Refund Policy – Information about ICOM’s Tuition Refund Policy can be found in the Student Handbook. For questions about the Tuition Refund Schedule, please contact the Student Accounts Office at studentbilling@idahocom.org.

Requirements for Withdrawal – Students wishing to drop all of their classes should initiate their request through the Office of the Assistant Dean for Student Services in accordance with the steps outlined in the Academic Bulletin. For questions about this process please contact the Office of the Assistant Dean for Student Services at 208.795.4347.

Return of Federal Financial Aid – If you withdraw from ICOM and have received financial aid, funds may need to be returned per Federal Regulation to the funding source, possibly creating a bill on your student account. Financial aid is “earned” for each day that a student participates in an academic related activity. You may be expected to repay the “unearned” portion of your financial aid if you withdraw from school or receive non-passing grades in your classes. Since non-passing grades do not confirm participation, students who receive non-passing grades must prove participation; most commonly a written statement from a faculty member detailing participation or a printout from Leo showing grades earned in the course. Click here for more information about ICOM’s policy for Return of Federal Financial Aid. If you have questions concerning the return of funds policy, please contact the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.

Textbook Information – Upon matriculation to ICOM, students are provided with an iPad that is pre-loaded with all of the required textbooks. A copy of these textbooks is kept in ICOM’s library as well. Students are not required to purchase these textbooks in print form.

Academic Programs (Educational Program, Instructional Facilities, and Faculty)

Transfer of Credit Policies and Articulation Agreements

Accreditation of Institution – The Idaho College of Osteopathic Medicine (ICOM) received pre-accreditation status from the Commission on Osteopathic College Accreditation (COCA) on December 14th, 2017.

Copyright Infringement – Policies and Sanctions (Including Computer Use and File Sharing) – Sharing files without the permission of the copyright owner puts you at risk of a criminal and/or civil lawsuit.  If you are found to have violated Federal copyright law, you may be liable for damages up to $30,000 for each work infringed and, if willful infringement can be proven, then damages can go as high as $150,000 for each work infringed. For more information see the “Copyright Infringement and Remedies” documents maintained by the U.S. Copyright Office.

Complaints – ICOM recognizes the need for students to voice grievances and to seek resolution to problems, disagreements with faculty/administrators, or interpretations of institutional policy. ICOM also recognizes the responsibility of the student to express their concerns in a professional and ethical manner. Concerns may involve course grades, promotion, behavioral issues, financial concerns or issues related to external (e.g., COCA) accreditation standards and procedures. The grievance shall not be used to appeal or review violations of the Honor Code or an appeal from the PARC final decision by the Dean or the PARC.

Prohibited Discrimination and Harassment

Public Service Loan Forgiveness – The Public Service Loan Forgiveness (PSLF) Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying payments under a qualifying repayment plan while working full-time for a qualifying employer. This program is administered by Federal Student Aid and additional information can be found on their website. For more information call Federal Student Aid at 800-433-3243 or your federal loan servicer.

Gainful Employment – The regulations regarding Gainful Employment and related reporting were repealed effective July 1, 2020.

Constitution Day -Each educational institution that receives Federal funds for a fiscal year shall hold an educational program on the United States Constitution on September 17 of such year for the students served by the educational institution, commemorating the September 17, 1787 signing of the Constitution.  If September 17 falls on a Saturday, Sunday, or holiday, Constitution Day shall be held during the preceding or following week. ICOM fulfills this requirement annually through an educational event coordinated between the Office of Student Affairs and the Library. ICOM will host activities on campus to help students celebrate and learn more about The Constitution. 

Resources

Teacher Preparation Program Report

ICOM does not offer a program of teacher preparation.

Student Financial Assistance

Student Financial Aid Information – A number of disclosures are required pertaining to student financial aid information. These include: information about the need-based and non-need-based federal, state, local, private, and institutional student financial assistance programs; criteria for awarding aid; eligibility requirements; method and frequency of disbursements; rights and responsibilities of students receiving federal aid including continued student eligibility and standards of Satisfactory Academic Progress; procedures for applying; and exit counseling information. Additionally, certain disclosures for loans are made when a student completes their Master Promissory Note for Direct Loans. A sample Master Promissory Notes is available to review on the websites without having to create an account first. These loan disclosures include, among other things: terms and conditions of the loans; sample repayment schedule; and the necessity for repaying the loans. Additional information regarding loans will be disclosed during Entrance and Exit Counseling as well. Information such as anticipated loan amount and disbursement date will be provided to students as part of a disclosure statement. For additional information about these disclosures please contact the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.

Federal Student Financial Aid Penalties for Drug Law Violations – A federal or state drug conviction (but not a local or municipal conviction) can disqualify a student for FSA funds. Convictions only count against a student for aid eligibility purposes (FAFSA question 23c) if they were for an offense that occurred during a period of enrollment for which the student was receiving federal student aid—they do not count if the offense was not during such a period, unless the student was denied federal benefits for drug trafficking by a federal or state judge. Also, a conviction that was reversed, set aside, or removed from the student’s record does not count, nor does one received when he/she was a juvenile, unless he/she was tried as an adult. For more information please visit the Federal Student Aid website and if you are unsure whether you should be ineligible for financial aid based on drug conviction please refer to the Drug Eligibility Worksheet. Additional questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.

Disbursement for Books and Supplies – The institution must provide a way for a student who is eligible for federal aid to obtain or purchase, by the 7th day of the term, the books and supplies applicable to the term, if 10 days before the beginning of the term the institution could disburse funds the student is eligible for and assuming the funds were disbursed, the student would have a credit balance (i.e. refund). ICOM meets this requirement by supplying each student with an iPad pre-loaded with all of the textbook materials before or on the first day of class. Questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.

Credits Earned Through Study Abroad – ICOM does not currently have any student abroad agreements  in place.

Code of Conduct – The Office of Financial Aid at ICOM adheres to NASFAA’s Code of Conduct.

College Financing Plan (Shopping Sheet) – ICOM is committed to being transparent about our cost and the aid available to students to meet those costs. ICOM’s tuition and fees are posted to our website and an email is sent to students with this information in the spring prior to fall start dates. ICOM’s cost of attendance is also posted to our website and students are sent a notification in the spring when it is made available. The types of aid available are covered on interview day, accepted students day, on our website, and in our Financial Aid Handbook. Additionally, ICOM’s Office of Financial Aid staff is available to meet individually with prospective or current student to discuss costs and aid. ICOM provides personalized financial aid information to students via our Student Portal. Since ICOM already provides clear and consistent information regarding cost and financial aid, we did not adopt the College Financing Plan to present this information to students.Questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.

Student Loan Information (published by U.S. Department of Education)

  • State Grant Assistance – The State of Idaho does not currently offer state grants to graduate students. For students from states other than Idaho, please contact your home state’s appropriate office to determine if they award state grants for students attending college outside of their home state.
  • National Student Loan Data System (NSLDS) – ICOM will submit student and parent federal loan information to the National Student Loan Data System (NSLDS). This information will be accessible by guaranty agencies, lenders, and schools determined to be authorized users of the data system.  You can find a detailed history of your federal loans on this site. Questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.
  • Initial/Entrance Loan Counseling for Student Borrowers – Direct Loan Entrance Counseling is completed online at StudentAid.gov and must be completed prior to ICOM disbursing applicable loan funds to a first-time borrower. Please consult the guide about Direct Loan entrance counseling for comprehensive information on the terms and conditions of the loan and the borrower’s responsibilities. Questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.
  • Exit Counseling for Student Borrowers – Direct Loan Exit Counseling is completed online at StudentAid.gov. Federal loan borrowers will be notified to complete exit counseling when the student is nearing graduation or if they drop below half-time enrollment. Please consult the guide about Direct Loan exit counseling for comprehensive information required to be disclosed through exit counseling. Questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org.
  • Private Education Loan Disclosures (Including Self-Certification Form) – Information concerning Private Education Loans (i.e. Alternative Loans) and the process for applying for one may be found on our website.  Please keep in mind the terms and conditions of federal loans may be more favorable than the provisions of the private education loans and our office would recommend considering utilizing full federal loan eligibility prior to considering the use of a private education loan to finance their education. Questions can be answered by the Office of Financial Aid at 208.795.4286 or nmcmillin@idahocom.org. Please note: ICOM does not participate in a Preferred Lender Arrangement.
  • Disputing a Federal Student Loan/Contacting the FSA Ombudsman – The Ombudsman’s office is a resource for Federal Student Loan borrowers to use when other approaches to resolving student loan problems have failed. Borrowers should first attempt to resolve complaints by contacting the school, company, agency, or office directly involved. If the borrower has made a reasonable effort to resolve the problem through normal processes and has not been successful, he or she should contact the FSA Ombudsman.

U.S. Department of Education
FSA Ombudsman Group
P.O. Box 1843
Monticello, KY 42633Phone Toll-free: 1-877-557-2575
Fax: 606-396-4821
https://studentaid.ed.gov/sa/repay-loans/disputes/prepare

Health and Safety

Drug and Alcohol Abuse Prevention Program – Each year ICOM distributes in writing to each student and each employee information related to our drug and alcohol abuse prevention program. Such information includes: standards of conduct; legal sanctions under state, local, and federal law; health risks; available counseling, treatment, rehabilitation, or re-entry programs; and a statement that the school will impose sanctions for violation of standards of conduct and a description of sanctions.  A biennial review of the program is also conducted.

Vaccination Policies – Students must obtain all ICOM required immunizations and corresponding titers, prior to matriculation and remain compliant with all immunization requirements through graduation. ICOM’s vaccination policy is stated in the Student Handbook. For further information please contact the Office of Admissions at admissions@idahocom.org.

Campus Security Policies, Crime Statistics, and Crime Log – By October 1 each year ICOM distributes a notice of the security report to all current students and employees.  ICOM also notifies prospective students and employees about the report’s availability. The report includes a number of items, including but not limited to: crime statistics; policies for reporting criminal actions or other emergencies; policies concerning security of and access to campus facilities; enforcement authority and jurisdiction; programs designed to prevent crimes; information concerning registered sex offenders; policies concerning possession, use, or sale of alcohol beverages and illegal drugs along with enforcement of laws; among numerous other items.  Some of the additional information includes: timely warnings and emergency notifications; a crime log (which is open for public inspection); emergency response and evacuation procedures; missing person notification policy; programs to prevent dating violence, domestic violence, sexual assault, and stalking; institutional disciplinary action in cases of alleged dating violence, domestic violence, sexual assault or stalking; and information for crime victims about disciplinary proceedings. A copy of the report on ICOM’s Security website.

Fire Safety Policies, Fire Statistics, and Fire Log (On-Campus Housing Facilities) – ICOM does not have On-campus housing and as such is not required to add a Fire Safety Report to its annual security report.

Privacy of Health Records – Your confidentiality is a priority and ICOM is committed to upholding all legal and professional obligations to protect the confidentiality of your health records. Confidentiality is central to the effective provisions of health care services.

Student Outcomes

Retention RateRetention rate is the percentage of first-time, first-year undergraduate students who continue at that school the next year. For example, a student who studies full-time in the fall quarter and keeps on studying in the program in the next fall quarter is counted in this rate. Since ICOM does not enroll first-time, first-year undergraduate students, we do not track or publish this rate.

Graduation Rates (Student Right-to-Know Act) – Graduation rate is the percentage of first-time, first-year undergraduate students who complete their program within 150% of the published time for the program. For example, for a four-year degree program, entering students who complete within six years are counted as graduates. Since ICOM does not enroll first-time, first-year undergraduate students, we do not track or publish this rate. Additionally, ICOM as a new institution will not have its first graduating class until 2022.

Graduation Rates for Students Receiving Athletically Related Student Aid (Student Right-to-Know Act) – The graduation rate report should also include the number of students who attended in the prior year and who received athletically related aid, categorized by race and gender within each sport; the completion or graduation rate of certificate or degree-seeking first-time, full-time undergraduates, categorized by race and gender for the most recently completing class, as well as the same criteria but those who received athletically related student aid within each sport; among other data. Since ICOM does not enroll first-time, first-year undergraduate students and does not have athletic programs, we do not track or publish this rate.

Types of Graduate and Professional Education Programs in which Graduates of ICOM Four-Year Degree Programs Enroll – ICOM only offers a graduate professional education program which is considered a terminal degree in the medical field, as such most students end with this program and do not progress to other programs.

Voter Registration

As part of the Higher Education Act of 1965, as amended, Congress directed schools to make a good faith effort to distribute voter registration forms to its students.  

To register to vote, as an Idaho resident, you may obtain a voter registration form or register online at the Idahovotes.gov website. For you to be eligible to vote in an election, your voter registration must be complete at least 21 days before the election.

If your home state is other than Idaho, you may use the national form available from the U.S. Election Assistance Commission or visit your home state’s Secretary of State website.